In today’s rapidly evolving regulatory environment, national banks face growing scrutiny over their portfolio governance and compliance frameworks associated with fiduciary processes within their trustee services division.
OCC Regulation 9—mandates thorough initial, administrative, REG-9 and unique-asset reviews—demanding rigorous documentation, timely oversight, and airtight audit trails. Traditional, spreadsheet-based approaches are both labor-intensive and prone to manual oversight, leaving institutions vulnerable to errors, missed deadlines, and regulatory pushback.
Enter BITA REG-9â„¢, an end-to-end automation platform that transforms Regulation 9 compliance from a burdensome chore into a strategic advantage. Built for National Banks and Savings Banks that offer fiduciary services, BITA REG-9 delivers exceptional value to trust companies and other fiduciary service providers seeking a unified, efficient, and scalable solution to manage complex regulatory requirements with confidence and precision. Taking you from a manual burden to automated precision.
BITA REG-9 replaces scattered checklists and ad-hoc calendar reminders with a single, integrated system. Dynamic checklists and diarized reviews means you only have to complete your Initial, Admin, REG-9, and Unique-Asset checklists once. BITA REG-9 then schedules recurring reviews automatically. No more recreating forms—every checklist item is configured to reflect each firm’s business process and investment propositions.
Furthermore, daily rule-based monitoring within BITA REG-9’s engine executes automated portfolio checks each morning. Any exceptions—whether overdue reviews, missing data points, or threshold breaches—are flagged instantly, ensuring critical issues surface before they become regulatory headaches.
Meanwhile, exceptions trigger workflows that route tasks to Admin Officers, Portfolio Managers, or Compliance teams. Automated reminders ensure timely resolution, while the platform’s audit logs record every action for full transparency. Moreover, once identified, an exception can be deferred through an auditable exception management process.
Reporting and governance oversight
Identifying issues is only half the battle—BITA REG-9 drives governance at scale. With instant report generation, as soon as a review concludes, BITA REG-9 assembles a fully formatted Regulation 9 report.
The built-in approval workflows mean that each report traverses a pre-configured approval chain—complete with digital sign-offs—ensuring that each stakeholder signs off before external distribution. Automated document management integration pushes approved reports directly into your document repository, creating an immutable, audit-ready record without manual uploads or risk of misfiling. Throughout the entire process, dashboards keep senior leadership and audit committees apprised of compliance status, exception trends, and remediation timelines.
Holistic portfolio governance
Beyond just Regulation 9, BITA REG-9 provides a 360° view of portfolio health. The system’s risk and performance analysis capability visualizes risk concentrations alongside performance outliers, enabling proactive adjustments before paper losses escalate.
This is supported by pre- and post-Trade compliance checks that enforce investment mandates at every stage.
Conclusion
BITA REG-9 empowers national banks—with equal utility for savings banks and trust companies that provide fiduciary services—to elevate their Regulation 9 compliance from a time-consuming, error-prone exercise into a fully automated, auditable, and scalable process.
By unifying dynamic checklists, daily rule-based monitoring, exception management, and end-to-end reporting in a single platform, BITA REG-9 not only ensures rigorous oversight and governance but also frees your teams to focus on strategic risk management rather than administrative firefighting.
BITA REG-9 offers a clear path to stronger controls, greater efficiency, and regulatory confidence.
