BITA REG-9™
Transforming Trust Reviews and fiduciary management through automation and oversight
Transforming wealth management through better insight and analysis
in brief
BITA REG-9 sets a new standard in trust department oversight through easy, efficient reviews and automated oversight for national banks, trust companies, and savings banks.
We listened to your challenges: BITA REG-9 was created by award winning portfolio governance specialists, BITA Risk® for trust companies and departments regulated by the OCC, state regulators and others, to address the efficiency challenges of trust reviews, portfolio rule management, and oversight and management reporting.
People are looking for a modern system that will improve scalability, reduce the time that trust offices and investment officers spend completing reviews. They want to cut the time spent searching for data and have holistic reporting all in one place.
They want to transform current inefficient legacy REG-9 processes through the deployment of a modern system, where easy workflows, automated data gathering, and reporting are all in one place and are up to date every day – creating reassurance that the data they rely on is right…all the time, every time.
BITA REG-9 delivers on these needs
- Automated daily fiduciary oversight: Admin, Investment, and Unique Asset reviews, pre- and post-trade checks: completion and compliance checked daily, you will know where to focus.
- Control: ‘One view’ gives you oversight across the firm – see what is done and what needs to be done, what needs attention and what is critical for compliance, with a personal view of alerts, for each Investment/Trust Officers.
- Strengthened fiduciary duty: monitor portfolios, exceptions, risk, and suitability with ease, with comprehensive risk, asset, portfolio construction and investment policy checks.
- Real-time transparency: dashboards, alerts, and reporting updated as managers complete reviews and highlights they are approved: a demonstrable process delivering insight for management and regulators.
- Boosts efficiency: replaces manual spreadsheets and legacy processes with easy modern streamlined workflows with full audit trails.
common challenges and solutions
If you are still managing trust reviews through spreadsheets, email chains and legacy systems, you are missing out on the added speed, accuracy and risk mitigation that is available through automation. Trust review requirements are broadly similar across different regulators: Pre-acceptance, Initial, and on-going Administrative and Investment reviews, plus detailed reviews of unique assets are all needed. It’s painstaking but crucial work.
Every day staff spend rekeying data, chasing down review cycles, and piecing together incomplete audit trails is a day wasted and potentially a risk.
BITA REG-9 highlights
Imagine transforming hours of manual work into automated excellence. BITA REG-9 is the purpose-built solution that national banks, trust companies, and savings banks, use to eliminate compliance anxiety and operational chaos.
Here’s what changes the moment you implement BITA REG-9:
Don’t Miss Deadlines
Automated alerts ensure every trust account is reviewed on time, every time. Clarity on what is outstanding and who is responsible.
Catch Issues Before They Become Problems
Daily portfolio rule checks flag exceptions the moment they occur – not weeks or months later. Early detection means early resolution and continuous compliance.
Dramatically Reduce Review Time
Smart checklists save your team time, enabling focus on issue resolution rather than data gathering. Complete visibility whether you are Compliance, Trust or Investment Officer, across all your clients, in one integrated dashboard.
Fast Audit Trails
Every action, every exception, every resolution is documented automatically. Three levels of review approval built in, so when regulators ask questions, you’ll instantly have answers.
Turn Exceptions Into Intelligence
Structured exception data lets you monitor, report, and resolve issues with precision. Defer justified exceptions without repeat alerts cluttering your workflow.
Get Complete Control
Multi-level visibility, action calendars, performance monitoring, and compliance oversight – all in one place. Finally, you have management information you can actually use.
BITA REG-9 Dashboard
Provides a Compliance overview as well as a view for Investment/Trust Officers of their clients across 40 metrics covering Admin. Checks, Portfolio Rules, and Reports due. It auto-generates on-screen portfolio action lists that follow the user through the system making portfolio reviews fast, easy and focused. From an enterprise oversight, drill-down to the asset that is causing the problem in just three clicks.
The dashboard is backed up by portfolio and enterprise reports enabling portfolio and business management, as well as supporting audits.
key benefits
Reviews automated
No more excel, cut and paste, re-keying, combining data.
Compliance oversight
At a glance, Compliance know what is due, what issues there are, and who should be addressing them.
Single view
Across Admin., Investment and Unique Asset reviews. Enabling data sharing and a holistic view of a client’s accounts.
Get efficient
Users can focus on exceptions and reviews, no re-keying, or disconnected data in multiple places.
Exceptions are controlled, not controlling
Efficiently managed, ensuring that they don’t continually alert and are actually dealt with.
Pre- and post-trade checks
Over 80 portfolios rules for pre-and post-trade checks to choose from that can be set up quickly across client segments.
Unique asset reviews
Flexibility to meet your firm’s needs, investment and compliance processes.
Efficiency and oversight
One system brings it all together; Admin, Investment, Risk, Performance, Restrictions – giving control and the holistic view the regulator expects and helps manage your business efficiently.
how it works
Solutions need to be quick and easy to deploy by the companies that buy them. BITA REG-9 is a working product not a toolkit; it is a fully built and functional parameter-based system, enabling faster deployment and predictable implementation costs. It already has extensive check list question sets for Initial, Admin and Investment reviews as well as Unique Assets, and if needed you can always add your own.
BITA REG-9 is available as a hosted solution through Microsoft Azure, with the added security of a single tenant per firm.
